Marketing / Project Coordinator & Executive Assistant

Position Summary

Michael Timms, a leadership development consultant, author and speaker, is seeking an administrative whiz and digital marketing enthusiast to help him spread his message about how leaders can inspire greatness in others.

Michael needs help developing and executing digital marketing strategies and coordinating client engagements.  This requires someone with a unique combination of superior administrative skills, a background in digital marketing, and a knack for learning new technology.

Job Description

  • Digital Marketing. Market Avail Leadership to attract new clients.
    • Load blog posts onto website and prepare email campaign for each new blog post.
    • Update website and create landing pages.
    • Prepare email marketing drip campaigns.
      • Create automated emails to be sent from newsletter platform and link to associated pages on website.
      • Test all landing pages and ads to make sure the signup process, thank you pages, and automated emails are working properly, the content is accurate, and the process for prospects to follow is as smooth and painless as possible.
    • Develop the monthly social media plan and post to social media. Includes creating graphics.
    • Work with Michael to plan a webinar schedule, then manage every step of the webinar including:
      • Search for and secure advertising
      • Work with designer to create graphics for ads
      • Create landing page
      • Link the ads to Google analytics to track ad success
      • Link ads to landing page and Zoom registration
      • Ensure appropriate Zoom license is purchased depending on the number of registrants
      • Monitor registrations
      • Host the webinar, polls and breakouts
    • Regularly track and update marketing statistics to ensure the marketing strategies are working.
  1. Client Engagement Management. Keep clients and Michael informed and prepared throughout project lifecycle.
    • Draft proposals from templates.
    • Schedule meetings and client workshops.
    • Send clients workbooks to print and pre-workshop and post-workshop assignments.
    • Create and send surveys, compile survey results.
    • Use email templates for standard client communications.
    • Create and send agendas, update project plans, and organize workshop outputs into a single document to present to clients.
    • Manage breakouts on Zoom during workshops.
  2. Prepare Consultant for Presentations.
    • Book travel including flights, hotel and airport valet form.
    • Create attendee lists with photos by tracking down photos of attendees on social media.
    • Ensure relevant info is in the meeting invitation such as location of meeting, parking instructions, key contact phone number.
  3. Develop Prospect Pipeline. Assist Michael to manage, nurture and welcome prospects into the prospect pipeline.
    • Search out and book Michael to speak at CEO groups and conferences. Maintain a list of conferences and when they are accepting proposals.
    • Enter business cards in client management application.
    • Send a standard welcome email to new prospects and one or two follow-up emails.
    • Attend prospective client meetings and take notes.
    • Draft proposals for prospective clients.
  4. Update Standard Operating Processes. Organize and update Avail Leadership’s SOPs to ensure consistent high-quality service delivery.
  5. Bookkeeping. Opportunity to do the bookkeeping using QuickBooks Online if this responsibility is aligned with your skills and interests.


  • Highly organized. Uses methods and tools to keep track of, and follow through on, assignments to ensure no balls are dropped.
  • Experience and interest in digital marketing. Some experience in graphic design is an asset.
  • An interest in digital applications and a desire to learn new applications.
  • Minimum 4 years of office administration experience.
  • Highly proficient in Microsoft Word, PowerPoint and Excel. Experience with the following applications is an asset: WordPress, Zoom, QuickBooks Online, Zoho, newsletter campaign software such as Active Campaign, and client management software such as PipeDrive.
  • A diploma in office administration, or similar, is preferred.
  • Must have a home office where you can work undisturbed.
  • Must live in Canada.

The Offer

  • You may choose between 32 – 40 hours per week
  • Some flexibility in deciding when you work
  • Work from home
  • Opportunity to work as a contractor or employee
  • Some flexibility to design your job description based on your strengths and interests
  • $30 - $35 per hour based on qualifications and the variables above

How To Apply

Email your resume and cover letter to with the subject heading: Application of [Your Name]